For UK-Based Businesses Serving EU Clients or Reaching an EU Audience
AI tools are transforming how small businesses operate. From content creation and client communication to admin automation and personalised services. But with these opportunities come legal responsibilities, especially if your work reaches or impacts individuals in the EU. Our Artificial Intelligence AI Toolkit EU version is exactly what you need to comply with the new EU legislation.
This version of our AI Toolkit is designed for UK-based businesses that need to comply with both UK GDPR and the EU GDPR, and who fall within the scope of the EU AI Act. It provides practical, legally informed documents to help you use AI tools transparently, safely, and in line with evolving European regulations.
Why Use This Artificial Intelligence AI Toolkit EU Version Instead of the UK-Only One
Use this version if:
-
You serve or market to clients based in the EU
-
Your services and use of AI involves personal data of individuals in the EU
-
Your AI-assisted outputs (e.g. reports, blogs, content) are aimed at or used by EU individuals
-
You want to meet transparency, fairness and accountability standards under the EU AI Act
The UK-only version is for businesses working solely with UK-based clients and not targeting or affecting an EU audience or data subjects.
What’s Included in the Artificial Intelligence AI Toolkit – EU Version
Use of AI Policy for Solo Business Owners (EU Version)
A tailored internal policy for freelancers and sole traders working with EU clients. Includes references to EU GDPR, transparency obligations, and fairness requirements under the EU AI Act.
Use of AI Policy for Businesses with Teams (EU Version)
A detailed AI policy for employers or businesses working with teams. Includes EU AI Act categories, supply chain duties, and fundamental rights considerations.
Contract/T&Cs Insert (EU Version)
A client-facing clause you can add to your contracts or terms. Explains your use of AI, clarify ownership, and comply with EU transparency rules.
Privacy Policy Inserts (EU Version)
Wording to explain how you use AI tools in your Privacy Notice. Including EU GDPR obligations, AI transparency, and supervisory authority details.
DPIA Template – AI Use (UK + EU Version)
Covers both UK and EU requirements for risk assessments involving AI. Also includes a section on Fundamental Rights Impact under the EU AI Act.
AI Disclaimers
Website, contract and report-friendly disclaimers for AI-generated content. Help clarify limitations and ensure you’re not misleading clients or users.
AI Content Ownership & Copyright Guidance (EU Version)
Covers copyright position in both UK and EU law. Including how the EU tests originality and when you may need to disclose AI use in public-facing content.
Supplier Contract Clauses – EU Version
Clause samples and guidance to help you manage freelancers or subcontractors who use AI. Includes supplier responsibilities under the EU AI Act and EU GDPR.
AI EU Compliance Timeline
A clear timeline of key EU AI Act deadlines and obligations. Includes practical prompts and examples for small businesses.
AI Use Log and Compliance Tracker Template
A simple document to help track which AI tools you’re using, what data they process, and whether personal data or sensitive content is involved.
Toolkit Roundup Checklist (EU Version)
A final checklist to help you implement the documents, stay consistent, and make sure you haven’t missed anything.
Real-World Scenarios
Included in some documents in the toolkit to show how AI-related issues can arise in practice and how to respond.
Who This Is For
The EU version of the toolkit is suitable for any UK-based small business, freelancer, or sole trader who:
-
Uses AI tools like ChatGPT, Jasper, or Canva Magic Write
-
Works with or targets clients in the EU
-
Wants to comply with both UK and EU legal frameworks
-
Needs to manage internal AI use as well as AI use by suppliers or freelancers
-
Requires a practical, plain-English toolkit built specifically for small business use
Prefer to Buy Only What You Need?
All documents in this toolkit are available individually. If you only need a specific item (such as the AI Use Policy or Supplier or Client Clauses), visit our AI category page to purchase them separately.
Download Details
Format: Word (editable) and PDF (where applicable)
Accessibility: Limited to 3 downloads per file to your computer or device but once downloaded can be used as many times as you want in your own business
Validity: Please download and save your copies within 30 days of purchase
Why Choose the Toolkit
Created by qualified UK legal professionals
Includes specific references to EU AI Act obligations
Written in plain English with small business use in mind
One-time purchase for use multiple times in your own business
Need Help Deciding?
If you’re unsure whether you need the EU or UK version of the toolkit, or want a custom bundle, email us at lawyers@kkbservices.com we’re happy to help.
