Use of Artificial Intelligence AI Policy – Solo Business Owners – EU

For UK Freelancers and Solo Business Owners Working with EU Clients or Reaching an EU Audience

If you’re a freelancer or solo business owner using AI tools to support your work, this Use of Artificial Intelligence AI Policy – Solo Business Owners EU version helps you document how you’re using AI responsibly. Whether you’re generating content and handling admin tasks. Or automating parts of your service delivery, it’s essential to show transparency and legal awareness. Especially if your work involves clients or audiences based in the EU.

This light-touch AI Use Policy is specifically designed for solo professionals who want to stay compliant under both UK GDPR and EU GDPR, and who fall within the scope of the EU AI Act.

Why Use This Version Instead of the UK-Only One

Use this version if:

• You have clients or newsletter subscribers in the EU or your content or use of AI is viewable and used by an EU audience

• Your website or digital content is directed at or accessible to people in the EU

• You use AI to support services that may affect individuals in the EU (e.g. analysis, advice, wellbeing content)

If you only work with UK-based clients and do not market to or monitor individuals in the EU, the UK-only version may be more appropriate.

Inside the Use of Artificial Intelligence AI Policy Solo Business Owners EU Template

Clear and Practical: Documents how and when you use AI tools, what kind of data is involved, and how you review and verify AI-generated outputs
EU Compliance Built-In: Covers legal bases under both UK and EU GDPR. Also includes transparency obligations, bias and accuracy considerations, and fundamental rights risks under the EU AI Act
Simple Format: Delivered in Word so you can tailor the wording for your own use or file as part of your internal documentation or accountability record

Who This Is For

This version is for sole traders, freelancers, or solo business owners who:

• Personally use AI tools in their day-to-day business activities

• Do not have staff or delegate AI tasks to others

• Are not issuing internal policies to teams or contractors

If you do work with employees, VAs, or a wider team, you’ll need the AI Policy – Teams (EU Version) instead.

Download Details

Format: Word, downloadable
Accessibility: Limited to 3 downloads to your chosen computer or device. Once downloaded, use as many times as you wish in your own business
Validity: Please download and save your copy within 30 days of purchase

Additional AI Documents

This policy complements our full AI compliance toolkit. The toolkit includes Privacy Notice Inserts (EU and UK versions), DPIA Templates, AI Clause Inserts, Checklist and Factsheet and AI Content Ownership & Copyright Guidance. Visit our AI resources page to explore the full EU product range.