Personal Data Complaint Form and Quick Guide

Personal Data Complaint Form and Quick Guide

From 19 June 2026, businesses will need to have a process in place for dealing with complaints about how personal data is collected, used, stored or handled.

For most small businesses, this does not need to be complicated. However, it is sensible to have a simple way for someone to raise a complaint or concern, and to know what to do if one is received.

This free download includes a copy and paste Personal Data Complaint Form Template and a short guide to help small businesses understand the basic steps involved in dealing with a personal data complaint.

The form wording can be copied into your website, contact form, CRM, email template or online form provider. The quick guide explains what a personal data complaint might look like. Also what to record, who should deal with it and when a response should be sent.

What’s included?

1. A copy and paste Personal Data Complaint Form Template in Word format
2. A short guide explaining what to do when a complaint is received. The guide includes practical tips for small businesses. Along with a simple reminder of what to record and signposting around what to tell someone if they remain unhappy

Who is it for?

This resource is suitable for small businesses, sole traders, freelancers, online businesses, service providers, consultants, coaches, tutors, creatives and other businesses that collect or use personal data.

Please note

This is a general template and guide. It does not replace bespoke legal advice and should be adapted to suit your own business, website and processes.

If your privacy wording is out of date, our Privacy and Cookies Policy includes up to date wording to comply with the latest data protection legislation. It includes wording around personal data complaints, and also includes a free website compliance check.