The rise of AI tools has transformed how businesses operate, bringing speed, innovation, and creativity to day to day work. But with these benefits come legal, ethical, and reputational risks, especially when multiple people are involved. Whether it’s a team member uploading sensitive data into ChatGPT or relying on AI-generated content without proper checks, businesses with employees or teams need a clear AI Policy that sets out what is and isn’t acceptable when using AI in the workplace.
What It Covers
Our Use of AI Policy is designed to help businesses embrace AI responsibly, covering:
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Approved Tools: Which generative AI tools are permitted for use, and what they can be used for.
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Data Protection: How to avoid breaching GDPR when using tools that collect, store, or generate personal data.
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Confidentiality: Rules around uploading sensitive business or client information.
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Intellectual Property: Understanding who owns the content AI generates and how to avoid copyright issues.
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Accuracy & Bias: Guidance on checking AI outputs and identifying potential bias in results.
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Transparency: When and how to disclose that AI was used in your work.
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Security: Tips for keeping your systems and data safe when using online AI platforms.
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Reporting Issues: Encouraging employees to flag any concerns about misuse or mistakes.
Who It’s For
This policy is ideal for businesses of all sizes, especially those using AI tools like ChatGPT, Copilot, or Bard in marketing, admin, customer service, or content creation. It’s suitable for remote and hybrid teams, and can be used across a range of sectors.
Things to Know
The policy is delivered as a professionally written Word document that can be edited to suit your business.
Once purchased, you’ll receive a licence to use it within your organisation.
The download link is valid for 30 days. Make sure you download the policy to your computer or device once purchased.
Custom Requirements
Need help adapting the policy to your business or want a fully bespoke AI use policy suite with staff training? We’re here to help, just get in touch.
By introducing a clear Use of AI Policy, you can unlock the benefits of AI while protecting your business, your clients, and your team.
While you’re here why not take a look at our other policies including our GDPR Toolkit or our Internet, Email, Social Media and Comms Policy
About K&K Legal Consulting
Founded by Kirsty and Kate, K&K Legal Consulting is driven by a shared passion for providing accessible and flexible legal services to small businesses. With a combined wealth of legal expertise and a deep understanding of the challenges faced by entrepreneurs, Kirsty and Kate bring a unique perspective to the legal landscape. At K&K Legal Consulting, we understand the diverse needs of businesses across various sectors. Alongside our expertise in sales, accountancy, marketing, the creative industries, event management, and coaching, we bring a deep understanding of contract and corporate law. This enables us to provide comprehensive legal guidance tailored to the unique challenges faced by businesses in these industries. If you need to know more about our products or services be sure to get in touch!
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